Transform Your Department Performance Tracking with Simple, Async Surveys

A practical guide to creating effective department performance surveys that foster honest feedback and drive meaningful improvements—without the meeting overhead.

Arjun Rajkumar

Using the Department performance survey template

Setup automated daily check-ins with your own custom monthly questions. Your team receives the questions every month, and shares their updates with you.

This saves you time from having to create these questions manually every month. By automating it and getting everything written down at the beginning of every month, it increases accountability and keeps the whole team on the same page.

How it works Get started for free

Hey there— Running a department used to mean endless meetings, scattered feedback, and hoping you caught all the important stuff. But it doesn't have to be that way. What if you could get clear, honest insights from your team without interrupting their flow? What if tracking department performance was as simple as sending an email?

Today, I want to share something that's completely changed how we think about department performance surveys. No more scheduling conflicts, no more rushed responses in meetings, and no more trying to remember what happened three weeks ago. Just thoughtful, written feedback that creates a clear picture of how things are really going.

Why is a department performance survey template important?: A department performance survey template isn't just another form—it's your direct line to understanding what's really happening in your team. When feedback lives in emails, chat messages, and people's heads, you're flying blind. But with a structured template, you're creating a consistent, reliable way to spot patterns, track progress, and catch issues before they become problems. It's the difference between hoping things are okay and knowing exactly where you stand.
What makes a good department performance survey template?: The best department performance survey templates do two things really well: they make it easy for people to share honest feedback, and they make it simple to track patterns over time. Skip the complex rating scales and endless dropdown menus. Instead, focus on clear, open-ended questions that invite real thoughts and experiences. Your team collaboration improves naturally when people can take time to reflect and share their genuine employees' opinions without the pressure of a live meeting.
How do I create a department performance survey template?: Creating an effective performance management strategy starts with the right questions. The key is making your department performance survey template both comprehensive and approachable. Start with broad questions about achievements and challenges, then drill down into specific areas that matter to your department. Make it available in multiple formats—PDF, Word, or directly through email—so teams can respond in whatever way works best for them. Remember, the goal isn't to create more work—it's to make existing work visible.
What's the best format for assessments answers from a department performance template?: The secret to great employee performance tracking isn't collecting more data—it's collecting the right data at the right intervals. Weekly check-ins keep you connected to day-to-day progress, while monthly surveys help you spot larger trends and systemic issues. Written responses beat quick ratings every time because they give context and nuance you just can't get from numbers alone. When feedback is written down, it becomes a resource you can reference and learn from, not just a fleeting conversation that's forgotten after the next meeting.

Sample monthly questions:

You can add any monthly questions you want, and schedule the questions to go out to your team repeatedly at any time in the monthly via Progress Updates. Here are a few sample monthly questions related to Department performance survey template:

What major milestone or achievement from the past month are you most proud of, and what made it possible?

This question helps teams celebrate wins while understanding the conditions that lead to success—crucial information for replicating good outcomes.

Which resources or support would help your department perform even better next month?

Identifies specific needs and bottlenecks before they impact performance, allowing proactive resource allocation.

How has collaboration between team members evolved over the past month?

Tracks the health of team dynamics and highlights both positive patterns and areas needing attention.

What's one process that could be streamlined to improve your department's efficiency?

Surfaces practical improvements that can boost productivity, directly from the people doing the work.

Which upcoming challenges do you anticipate, and what's your plan for addressing them?

Encourages forward-thinking and proactive problem-solving while giving leaders visibility into potential issues.

A well-designed department performance survey template isn't just about collecting data—it's about building a foundation for better decisions, stronger teams, and consistent improvement. When you make it easy for people to share their insights asynchronously, you're not just saving time—you're creating space for the kind of thoughtful feedback that drives real progress. Start with these questions, adapt them to your needs, and watch how much clearer everything becomes when everyone has a voice.